ACADEMICS

WELFARE & COUNSELING

It must be emphasized that counseling is an integral service in maflekumen higher institute. All students who have challenges that need counseling or advice of any form should seek the services of a counselor in the students affairs office in the administrative block during regular working hours. Apart from counseling service, each student is allowed to choose an academic adviser from the permanent teaching staff members of Maflekumen. This staff will also play the roles of mentor and coach to that particular student guiding and giving advice to the student on issues affecting the students learning only.

NB : Academic advisers are not expected to take any form of financial responsibilities for the students under their care, nor are they expected to indulge in any advocacy on behalf of the student who goes contrary to the rules and regulations of the school. In the event where the student wishes to change their academic adviser , he/she can do so with the consent of the academic adviser.

ASSESSMENT & EXAMINATION /GRADING SYSTEM

Theoretical assessment and examination is divided into CAs ( Continuous assessments) and examinations. The CA mark account for 30% and the exam score 70% of the total marks for each course. The student must participate in all assessment tasks as these will not be repeated once they have been written . Examinations are written at the end of each semester and all students are expected to sit for the examinations. Students will only sit for exams if they have paid in full , the tuition fees, and have not been suspended by the disciplinary council.

Also , students who fail to register 70% (School of Management Sciences ) or 85% ( School of Health Sciences ) attendance per course will neither be allowed to sit for a Continuous Assessments , nor sit the course examination

Mark/100	Letter Grade	Grade Point	Remark
80-100	A	4.00	Excellent
70-79	B+	3.50	Very Good
60-69	B	3.00	Good
55-59	C+	2.50	Fair
50-54	C	2.00	Average
45-49	D+	1.50	Below Average
40-44	D	1.00	Poor
0-39	F	0	Fail

Examination Rules

All students who are duly registered for courses in a given semester are eligible to sit for examination in those courses except students of the following categories :

A student who has recorded more than 10 regular days of unjustified absences from the Institution without being granted official
A student who has not attended up to 75% or 80% of class lectures , tutorials, or practical for a

All students must acquaint themselves with the principles /rules governing examinations at Maflekumen so that they will not become victims consciously so as to face the consequences thereof. Also students must ensure that they sign the attendance sheet indicating that they actually sat for an examination such that , should anything come up . they will have supportive evidence to justify their cases/claims.

Perfect silence and tranquility should be maintained during exams/test periods and students may be provided with writing materials like answer sheets but not pens, pencils or rulers. A student can only leave the examination hall after exhausting half of the examination period .Late comers will only be allowed into the hall if they are not more than 15 to 30minutes late for examination and CAs respectfully.

Tests ( CAs) can be given after 50% of the course work has been completed and students should be informed at least four (04) days before time. However , a teacher reserves the right to give other assessment tasks even without prior notice to the students. Such tasks will add to , and not replace the main tests to be written for that course. CAs will be assessed on a score of 30 and the exams on 70.

Those who miss CAs after having met all the conditions for writing for one reason or the other , have to write an application through the programme coordinator to the Head of Department to the course Instructor .

RESIT EXAMINATION

Resit examination shall come up in August-September and the exams shall be on a scale of 70. The student’s score in resit examination will be added to the test score (CA mark) to get a new score on 100. To register for resit exams , the students will have to obtain a registration form ( Form C) from the Department concerned. The Fees for resit Examinations shall be determined by the Administration of the University.

During resit exams, students are expected to appear in their complete daily uniforms and will not be allowed into the hall if they are not properly attired. All other conditions guiding conduct of students during examinations shall also apply during resit examinations.

The Cost of Resit Registration is as follows :

Item	Cost
Resit Registration	5000 FRS
Resit Cost per Theoretical Courses	3000 Frs
Resit Cost per Practical Course	5000 Frs
Resit Cost for Hospital Placement	10000Frs

NB: The costs above could be modified if the needs arises ,Students should also make sure they sit for the official resit examinations. Because there will no longer be special resit sessions organized within the semester for whatever reason.

EXAMINATION MALPRACTICE

Examination malpractice includes coming into the examination hall using prepared material on paper, electronic device, written on the body or any other surface, copying from or allowing another student to copy , communicating with another student, writing for other students etc. Students who are involved in such acts will face Disciplinary council and may be suspended or expelled . However , immediate action will entail scoring the student a zero and sending him/her out of the examination hall. Students who get involved in examination malpractices of various forms risks being suspended or expelled from the University with a recommendation that they are prevented from attending any other University in the country.

SECTION : DISCIPLINE /CONDUCT

The Maflekumen Higher Institute Tiko is an academic Institution that stands for humanity and service, professionalism, knowledge engineering, academic excellence, proactivism and for the integrity of individuals and the nation. It is an Institution that exist to serve the social , cultural and economic institutions in Cameroon as well as exists to improve the quality of Cameroonians by preserving knowledge through Teaching, Research, Community Emancipation, Empowerment and Participation . Hence , students should do well to observe the following :

Conduct themselves decently and responsibly at all times, whether on or away from Maflekumen Campus.
No student shall engage his/her fellow student or any member of the Institution or Public in Physical
Though students are not allowed to be exorbitantly They are expected to be modest , neat and presentable at all times especially when it concerns formal academic routines like class lectures , clinical and national celebrations/events.
All students should contribute to the general cleanliness of the facilities put at their Thus, they should avoid littering the campus/classrooms and should make maximum use of the trash cans available.
No item or furniture belonging to Maflekumen should be damaged or moved out of the campus without due Consequently , the full cost of lost or damaged property will be borne by the student concerned.
The auxillary staff members of Maflekumen (Security guards, cleaners ,drivers,etc ) are responsible officers of the Institution .Hence , no student should , on any account insult or assault them, Any student aggrieved or hurt by any employee of Maflekumen should make a report of their grievance(s) to the Welfare Officer who shall pursue the matter with the appropriate quarters
Students are cautioned not to smoke , consume dangerous drugs or liquor , and move with dangerous weapons, steal or engage in any criminal practice in and out of school that will attract the disciplinary wrath of the Any case which involves the forces of law and order will not be the concern of Maflekumen.

NB : There shall be a conduct assessments for students at the end of each academic year. The numeric score of this assessment will be recorded in the student’s transcript. The Maflekumen Senate reserves the right to take a decision on students whose conduct scores are below 50%.

Rights , Privileges and Obligations of all Maflekumen Students

Maflekumen recognizes the fact that students have rights , privileges and obligations which they must understand properly but noting that their academic goals must be primordial.

Rights

The right of membership into the Maflekumen Community
The right to receive tuition for the courses/programmes into which they have been duly
The right to be examined in accordance with the approved rules and regulations governing the award of respective degrees and
The right to be heard in accordance with the rules governing the fundamental rights of freedom of speech and natural

Privileges

The Privilege of using the name of the Institution to protect themselves in all honest and lawful dealings
The privileges of using University facilities to enhance the attainment of their educational objectives
The privilege to be certified at the end of their diploma/degree programmes at the University upon satisfaction of the accepted requirements for graduation .
The privilege of receiving medical care on Campus within the limits of the available resources provided by Maflekumen

Obligations

Students must observe all the rules and regulations governing academic programmes such as registering for courses and sitting for examinations at the stipulated time so as to avoid untold consequences .
Students must respect and obey constituted authorities of the Institution
Show maximum consideration for other students and for staff of Maflekumen
Treat premises which they may rent off –campus in a responsible manner and observe rules and regulations governing such premises
Abstain from engaging in any activity whatsoever that can bring down the reputation and name of Maflekumen University or embarrass its constituted
Pay their tuition and caution fees as required to allow for the smooth running of the

NB: Caution Fees are refundable and can only be refunded upon receipt of clearance from the respective units concerned at the end of the course.

Obtaining Permission

Students may be given permission for absence depending on the reason for such an application. Students who just need a brief exit may get one from one of the Discipline Masters or Mistress . For those who want up to one (1) or more day(s) off , they must apply to Students affair Officer. All applications for permission must be sent in at least two days before the date of exit. Students should note that until their application is granted , they are not allowed to leave school.

Absences

Students are expected to sit for all the hours of the Programme and so absences will not be tolerated. Students who accumulate ten (10)days absences and more , within the semester will be barred from writing the end of semester examinations. The Class delegate shall conduct roll call at 8a.m and 4.30PM each day. During this exercise , the students are expected to sit quietly and answer their names. Any disturbance or acts of intimidation towards the Class delegate will result in grievous consequences for the student concerned.

Absences accumulated during group work activities are also counted as part of the absences for each semester.

In case of illness .a student must show a medical report from the Institution Medical Staff. Students who happen to receive medical attention outside Maflekumen must return with it to the Maflekumen Doctor for Clearance. If not the report will be considered null and void.

Students should keep all exits and other written permissions obtained from the School and be ready to present these when need arises. These will serve as justification for absences, in the absence of which the absences will be treated as unauthorized absences . All absences accumulated in the course of the semester must be < paid back> through catch days . For absences not justified , the student will have to be punished in addition to catch up days.

Mobile Phones

Students must turn off their mobile phones during classes and examinations. Phones that ring or vibrate in class will be confiscated for two weeks before being returned and if such an incident repeats itself the student may face the Disciplinary Council. Students are allowed to answer calls only during break .They should not use their phones in Class during Lectures , unless authorized by the lecturer for online research purposes.

Disciplinary Council

The disciplinary council (DC) is called by the Director of the School in consultation with the Ceo . Students may appear before this council after being involved in examination malpractice, rudeness to staff and hierarchy , repeated absences from school, fighting with or beaten up by another student, and other acts of indiscipline committed in both clinical areas and school premises.

Students may also be call before this council for acts committed neither in the school campus nor placement side, but that in one way or the other affects the reputation of the school .The decision of this council is binding on all involved and may only be reviewed in the light of new facts.

Any defiance of these regulations will attract sanction that may range from verbal and written warnings ,supplementary manual work, suspension from classes to outright expulsion from the school, depending on the gravity of the offence .Students are also informed that depending on the gravity of an offence ,they may be summarily expelled from school after an emergency session of the disciplinary council. The discipline department is charge with the execution of the decision of the disciplinary council.

Sanctions

Any defiance of these regulations will attract sanctions that may range from verbal and written warnings , supplementary manual work , suspension from classes to outright expulsion from the School, depending on the gravity of the offense. Students are also informed that depending on the gravity of an offense, they may be summarily expelled from school after an emergency session of the Disciplinary Council. The discipline department is charged with the execution of the decisions of the Disciplinary Council.

Suspension of Studies

In the same way that students gets admitted, they must ensure that in the case where circumstances’ necessitate that their programs /study be suspended, the following process must be strictly followed;

Address an Application for suspension letter to the Registrar of the Specific Maflekumen School through your Head of Department and await a reaction or response from the appropriate
Should your application be granted, get a photocopy of the approved application for suspension letter from the Registrar which you will have to present when you plan to resume studies.
Upon return ,address an Application letter for Resumption of studies to the Registrar through your Head of Department of the Specific School and await the corresponding
Obtain the approved letter of resumption of studies and use your school admission information to pay your suspension fees(50.000frs per academic year) for all the years that you have been away and present the payment receipt to the finance Office for clearance.
You can now take the payment receipt to your Head of Department to be guided on the way to go .Remember that resumption means where you paused/stop your studies, that is where you will be expected to continue till you complete your programme .
Nevertheless, should you decide to do a complete repeat of the programmed in view of upgrading your performance, your department will make a decision following the situation on the ground.
Lastly ,all students who fail to go through this process risk losing their programmes through immediate cancellation of admission since they did not officially declare their intention to suspended their respective departments as indicated;

Application for < I > Grade

Should any Maflekumen student fail/miss an examination with valid or genuine reasons ranging from ill health ,incapacity to others , they should immediately follow up the procedure to apply for an I grade in their respective department as indicated :

Submit a complete application file to the Director of your school through your Head of Department, attaching all documents to back up your claim or advance concrete reasons to justify your absence.
Get back to your HOD two or three working days after to obtain concrete feedback/reaction to you application in writing.
Do a photocopy of your confirmation if positive and keep for records.
Find out when you will need to come and sit for your own examination so that you can find enough time to prepare yourself.
Pay the per course amount demanded (POSSIBLY DURING RESIT) and get your signed receipt showing proof of payment .
Make sure you answer present and write all the courses which you were authorized to write and ensure that you apply for a transcript of results at the end of the examination (after resuts have been published ) to see if the’’ I’’grade marks have been replaced with your scores as indicated on your individual results slip.

NB An’’ I’’ grades means the authorities that be consider your application based on how convincing it is and conclude that the course ought to write were not written because you had a genuine reason for being absent and such you will not be given an ‘’ F’’ which is a failed mark in your courses ,but you will have another opportunity to sit for the examination at a time that is convenient enough for the school .Hence ,should your application for ‘’ I’’grade be denied, you will then have the only option of following the normal process which will obviously affect your GPA.

Extracurricular Activities

Sports and Recreation

Sport ( Physical Education ) is a university requirement for graduation ; hence, sessions are compulsory for all students .When Maflekumen is involved in sporting competitions , all those who are not participating in the game should constitute the ,supporters club (Fan’s club) of the school.

Clubs and Clubbing Activities

All clubs must apply for authorization through the HOD Students Affairs . This application shall include the name and purpose of the club as well as its list of members and a constitution binding their functioning.

All the students of Maflekumen should belong to a club which they have to actively serve for the whole academic year .Club meetings and activities shall hold on wednesdays from 4.30- 5.30Pm. The existence of school and departmental student associations are encouraged and allowed in view that these structures serve as an arm of the Maflekumen Administration.

Student Governing Executive

The student body will be represented by a group of elected executives .Student interested in offices in this body will have to apply to the Office of Welfare /Students Affaires. Those whose applications are approved will have to contest in elections that shall include all the student ;which will precede the electoral system adopted for the school year.

The student government representatives shall assist the school authorities to enforce the school, rules and regulations to the later, and will present any legitimate problems of the student to the school authorities .The administration reserves the right to terminate the function of a student representatives/delegate who is not in order and to conduct fresh elections to replace him or her. The student governing body is expected to carry out its responsibilities within the prescriptions of the school’s rules and regulations.

Socials

There shall be many social activities within the school year .These activities include welcome activities for freshmen(Matriculation party), graduation activities ,youth and National Days and many others .Other social activities may be organized by different clubs/associations on campus , but must be authorized by the Director of the School and Welfare/Student Officer. All students must participate and contribute to these activities as shall be decided by the authorities with input from the student government where necessary.

Conclusion

This guide is just a summary to assist any student to navigate within the respective Schools in Maflekumen. Students are therefore expected to assimilate this guide and apply its contents .The Welfare/Student affairs officer is at your disposal to assist you navigate properly and safely within the School campuses as well as uphold the ethics and deontology of the University.

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